Driver timesheets
Record start and finish times, route details, vehicle registration, additional hours and night outs. Drivers can work from their phone.
One platform. Every part of the working week.
Your people.
Your operation.
Connected.
Driver hours, agency teams and daily availability — brought together in HGVera. Built around the way transport works.
For UK transport operators & driver agencies
YOUR OPERATION, AT A GLANCE
Sun 18 – Sat 24 OctDashboard
Submitted hours126hThis week
Approved hours86h2 of 3 reviewed
Awaiting review1Weekly submission
Work List
AM / PMDriverSunMonTueWedDriver 01 AMRest06:0006:0006:30Driver 02 AM05:3005:30HolidayHolidayDriver 03 PMRest18:0018:0017:00
WorkedHolidayRest
Weekly review
3 driversDriver 0142.00 hApproved
Driver 0240.00 hWaiting
Driver 0344.00 hApproved
▦ Dashboard♙ Employees◷ Timesheets▤ Work List⚙ Settings
HGVeraEMPLOYEE
My week
18 – 24 October
Submitted hours42.00 hApproved
Mon 19
06:00 – 16:00Day shift · 10.00 h
✓Tue 20
06:00 – 16:00Day shift · 10.00 h
✓Wed 21
06:30 – 17:30Day shift · 11.00 h
✓Thu 22
06:00 – 17:00Day shift · 11.00 h
✓▦ ◷ ▤ ♙
Illustrative interface · sample data · desktop & mobile
01 Driver timesheets02 Agency management03 Work List & availability04 Samsara integration
The platform
From the first entry
to the weekly review.
HGVera connects the people recording the work with the people checking it. Keep the detail of each shift alongside the weekly picture.
Weekly approvals
Review submitted hours for a Sunday-to-Saturday week. Approve them or return them for correction, with approved weeks locked against employee edits.
Agency workflows
Give agencies their own workspace for assigned workers, timesheets and invoices, with access controlled by the administrator.
Driver availability
Use a two-week Work List with AM and PM shifts, start times and attendance statuses. See who is scheduled, on holiday, off or unavailable.
Rates & invoices
Keep worker pay and agency charge rates separate. Review approved work alongside applicable additional hours, bonuses and night outs.
Samsara evidence
Bring available telematics evidence into the review. Highlight differences that need attention while keeping payable-hours decisions with your team.
How it works
A clear handover.
At every step.
For agency workers, the working week moves through three connected workspaces.
Record the work.
Enter shift details and send the week for approval. Draft entries stay private until submitted.
Check the week.
Review assigned workers’ submitted hours, make permitted corrections and send the week to the administrator.
Make the final call.
Review the details and supporting evidence. Approve the week or return it for correction.
Direct employees follow the employer’s approval workflow without the agency handover.
Evidence alongside the entry
Work List start17:00
Samsara activity17:45
↗ Difference highlighted for review
Illustrative example. Telematics activity is not payable working time.
Connected, with context
The evidence helps.
Your team decides.
Available Samsara data can help you investigate a difference between a recorded entry and vehicle or driver activity. HGVera keeps that evidence alongside the review process.
A separate Samsara account and appropriate access are required. Coverage depends on the data available from your integration. HGVera is not presented as a tachograph compliance or statutory payroll service.
For transport operators
Bring driver records, weekly reviews and availability into a shared workflow across your operations team.
For driver agencies
Manage assigned workers and prepare their weekly submissions in a dedicated agency workspace.
A few useful details
Before you
take a look.
Can drivers use HGVera on a phone?
Yes. HGVera runs in a web browser and supports mobile layouts. The web app can also be added to a phone’s home screen. A separate App Store download is not required.
Can we use it without Samsara?
The core timesheet and approval workflow is separate from the Samsara integration. Telematics checks require a connected account; we can demonstrate the workflow relevant to your business.
What does HGVera cost?
Commercial pricing is being finalised. Request a demo to discuss your team size, required workflows and early access. Any trial terms and fees will be agreed before you start.
Is every feature ready for every company?
HGVera is being developed and refined. During the demo, we will distinguish available functionality from planned work and discuss whether the current product fits your operation.
Can I see it before committing?
Yes. Email us to request a walkthrough. Tell us whether you are a transport operator or a driver agency, roughly how many people you manage and what you want to improve.
Let’s look at
your working week.
Tell us how you manage driver hours and availability today. We’ll arrange a walkthrough of HGVera around your needs.
Request a demo
Opens your email app. A demo is arranged by reply; this does not book an appointment automatically.
[email protected]Please send business contact details only, without employee records or other sensitive information.